Protocol and Practice of Persons Appearing in the Court of Commissioner Sarah Selzer
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Specific Comments or Advice for LitigantsSpecific Requirements or Preferences The division can be reached at (602) 506-1117 or PCC12@jbAZmc.maricopa.gov
The Court Connect link for the division is https://tinyurl.com/jbazmc-pcc12a
Trial Practice and ProtocolJoint Pre-Trial Memo and/or Conference; Exhibits and Objections Parties should email a copy of all filings to this division at firstname.lastname@example.org
For all evidentiary hearings, a minute entry will establish the following deadlines:
Three weeks before the evidentiary hearing, the parties must confer in an attempt to reach an agreement regarding the admissibility of the exhibits as well as ways to streamline presentation of the evidence at the hearing.
Two weeks before the evidentiary hearing, the parties must file a Joint Pre-Trial Statement and exchange a list of witnesses and exhibits with each other.
One week before the evidentiary hearing, the parties must (1) file their individual lists of witnesses and (2) submit all proposed exhibits through the Clerk of Court exhibit portal: https://www.clerkofcourt.maricopa.gov/services/exhibits-submission
The exhibit list must indicate any exhibits that will be stipulated into admission.
The witness list must indicate any witness that a party desires to attend the hearing virtually, a short statement justifying the virtual testimony, and opposing counsel’s position on the virtual testimony.
The parties must exchange their exhibits between each other by scanning/emailing their exhibits or sending their exhibits to the other party via mail with a list of documents enclosed.
All exhibits you would like to have considered by the Judicial Officer at the time of your hearing must be filed at the Clerk of Court filing counter (14264 W. Tierra Buena Ln., Surprise, AZ 85374) or electronically filed through the Clerk of Court exhibit portal:
All exhibits must be submitted at least one week before the evidentiary hearing. Exhibits received after this deadline may or may not be used at the evidentiary hearing.
All exhibits shall include an Exhibit Coversheet that must be completed and submitted as the top coversheet of your exhibits. The Exhibit Coversheet must include your case number, the case caption, the date of your hearing, the Judicial Officer assigned to your case, and the name of the party submitting the exhibits.
Each exhibit electronically filed must be separated by a COLORED Exhibit Slip Sheet to clearly identify each individual exhibit. If exhibits are not clearly separated, they will be combined as one (1) document.
Please note that any media-type exhibits (i.e., flash drives, CDs, etc.) cannot be marked.
Exhibits can be filed in-person at the Clerk of Court filings counter at Superior Court located at 14264 W. Tierra Buena Ln., Surprise, AZ 85374
Failure to comply with these deadlines and instructions regarding disclosure of witnesses and exhibits will mean that the witnesses and exhibits cannot be part of the evidentiary hearing unless the party who fails to comply with these deadlines and instructions can demonstrate good cause for their failure to comply.
In preparing for the evidentiary hearing, each side should remember that they will be allotted equal time and should plan accordingly.